Prepared by: The Harris IT Services (October 2011)

Disclaimer: This manual was developed by Harris IT Services for the National Cancer Institute's Center for Cancer Research (CCR). The material contained in it is solely for assisting data entry into CCR's Cancer Central Clinical Database (C3D) electronic case report forms.

At the end of 2003, the National Cancer Institute's Center for Cancer Research (CCR) developed and started using the Cancer Central Clinical Database (C3D) - a client-server computer system - to capture data for oncology clinical trials research trials conducted at the CCR.

This manual contains the instructions for the completion of the NCI's standard Case Report Forms used in C3D.

The eCRF instruction manual is preceded by a General Instructions section which describes topics applicable to all eCRFs.This is followed by instructions for each form which include how to complete each field, what the validation rules are for the CRF, and what fields will be derived by the database. The Appendices include conversion tables and useful Internet and Intranet references and standard lab panels.


For BTTC Studies, refer to the BTTC eCRFs Instructions Manual.


Changes to Case Report Forms since Last Version of the Manual
Previous Versions of the eCRFs Instructions Manual

2013 Version in a single PDF (outdated!). (No large CRF screenshots!)

General Instructions

(star) updated


Adverse Events (star)
Baseline Medical History
Baseline Symptoms
Chimerism (star)
Concomitant Measures and Medications
Course Assessment
Course Initiation
Consults (new)
Eligibility Checklist
Enrollment (star)

Extent of Disease (star)
Extent of Disease (Neuro Oncology Branch) (new)
Follow up
Infection Episode
Labs (star)
Medical Record Numbers
Off Study (star)
Off Treatment
Pathology Report (new)
Physical Exams - Screening
Physical Exams - Courses

Prior Radiation Supplement
Prior Surgery Supplement
Prior Therapy Supplement
Prior Treatment Summary

Study Medication Administration
Storage (new)
Urinary Excretions
Vital Signs

Appendix I - Conversion Tables
Appendix II - Useful References
Appendix III - Lab Panels (star)
Appendix IV – Lab Load Interface (LLI) Tool


Under Development

cGVHD - Activity Assessment Clinician
cGVHD - Activity Assessment Patient Self Reported
cGVHD - Characteristics at Enrollment
cGVHD - Composite Assessment Scale
cGVHD - Composite Assessment Scale (Continuation)
cGVHD - Patient Symptom Scale
cGVHD - Qualitative Research Questions
cGVHD - Treatment History


New Standard eCRFs

  • Consults
  • Extent of Disease (Neuro Oncology Branch)
  • Pathology Report
  • Storage

Updated eCRFs

Adverse Events
  • Serious instructions clarified.
  • Added Expedited to Manufacturer.
  • Specimen picklist updated.
  • Gender picklist updated.
  • Disease Term picklist using CTEP Simplified Disease Code list.
Extent of Disease
  • eCRF broken into two: one for the Lesion Identifications and another for the Lesion Measurements.
  • Added 2 new eCRF Lab Panels: HLA and Chimerism.
Off Study
  • Removed Reason 'O' from Off study Reason Picklist used in studies that have Follow-up period.