General Information

Useful site addresses

Getting help

Separation of the Person and the Subject

Entering new subjects into Labmatrix

Because of the above distinction, when it's time for you to enter a new subject into Labmatrix, that person might already be in Labmatrix (e.g., they're participating in another study), or a colleague might have already entered their subject info for this specific protocol into Labmatrix.

In order to enter a new subject, click on the "Data Entry" menu at the top of the home page, and then use the "NIH Subject" menu item underneath "Create New". The first step will ask you to enter an MRN, and then you should click "Search" to check to see if there's an existing record for that MRN.

If there is an existing Person record: the record will be opened, with an alert message at the top reading "A single Person record has been found." You should click on the "Subjects" tab to make sure that there isn't already a subject record for this study. If there isn't, just use the "Create New Subject" link a the top right of the record, enter the study name (GI Cancer Tissue), and click "Create Subject".

If there is not an existing Person record: the NIH demographics database will be queried, and if the MRN matches a known patient, a new Person record will be created and opened (along with an alert that reads "A new Labmatrix Person record has been created from the NIH Registry"). Now, you can use the "Create New Subject" link at the top right of the record, enter the study name (GI Cancer Tissue), and click "Create Subject".

Once you're entering the new Subject record, you need to:

  1. Enter the subject's custom study ID into the Code field.
  2. Click on the Forms tab, then the Subject Protocols form in the left-hand column, and then the "Add Subject Protocols..." link near the top of the record; add a new record with the 11-C-0112 protocol along with the protocol start date.

Once you're done entering the subject info, click the "Save" button at the top of the record to save it.

Entering the subject's visit information

For each visit, you are recording H&P information, as well as prior therapies, current medications, and lab data.

H&P, prior therapies, and current medications

All data but the lab test data is contained in a custom data form designed for your study; it is named "11C0112 Clinical Data". Adding or editing the data is as easy as using the "Forms" tab of a subject.

  1. Open the Subject record, and click the "Edit" button near the top of the record.
  2. Click the "Forms" tab.
  3. From the left-hand column listing forms, choose the "11C0112 Clinical Data" form, and then click the "Add 11C0112 Clinical Data" link near the top of the record.
  4. Enter the data, and then click the "Save" button at the top of the record.

Once saved, the new "11C0112 Clinical Data" record will now appear in the "Forms" tab of the subject's record.

Lab data

Lab data is imported from CRIS into Labmatrix via the Labmatrix Lab Loader.