Because of the above distinction, when it's time for you to enter a new subject into Labmatrix, that person might already be in Labmatrix (e.g., they're participating in another study), or a colleague might have already entered their subject info for this specific protocol into Labmatrix.
In order to enter a new subject, click on the "Data Entry" menu at the top of the home page, and then use the "NIH Subject" menu item underneath "Create New". The first step will ask you to enter an MRN, and then you should click "Search" to check to see if there's an existing record for that MRN.
If there is an existing Person record: the record will be opened, with an alert message at the top reading "A single Person record has been found." You should click on the "Subjects" tab to make sure that there isn't already a subject record for this study. If there isn't, just use the "Create New Subject" link a the top right of the record, enter the study name (GI Cancer Tissue), and click "Create Subject".
If there is not an existing Person record: the NIH demographics database will be queried, and if the MRN matches a known patient, a new Person record will be created and opened (along with an alert that reads "A new Labmatrix Person record has been created from the NIH Registry"). Now, you can use the "Create New Subject" link at the top right of the record, enter the study name (GI Cancer Tissue), and click "Create Subject".
Once you're entering the new Subject record, you need to:
Once you're done entering the subject info, click the "Save" button at the top of the record to save it.
For each visit, you are recording H&P information, as well as prior therapies, current medications, and lab data.
All data but the lab test data is contained in a custom data form designed for your study; it is named "11C0112 Clinical Data". Adding or editing the data is as easy as using the "Forms" tab of a subject.
Once saved, the new "11C0112 Clinical Data" record will now appear in the "Forms" tab of the subject's record.
Lab data is imported from CRIS into Labmatrix via the Labmatrix Lab Loader.