This is the primer on data entry for the Natural History of Lung Cancer protocol (PI: Guha, protocol number: 14-C-0105). In Labmatrix, the study is generally named Thoracic Malignancy Tissue & NatHx.

General Information

Useful site addresses

Getting help

Separation of the Person and the Subject

Entering new subjects into Labmatrix

Because of the above distinction, when it's time for you to enter a new subject into Labmatrix, that person might already be in Labmatrix (e.g., they're participating in another study), or a colleague might have already entered their subject info for this specific protocol into Labmatrix.

In order to enter a new subject, click on the "Data Entry" menu at the top of the home page, and then use the "NIH Subject" menu item underneath "Create New". The first step will ask you to enter an MRN, and then you should click "Search" to check to see if there's an existing record for that MRN.

If there is an existing Person record: the record will be opened, with an alert message at the top reading "A single Person record has been found." You should click on the "Subjects" tab to make sure that there isn't already a subject record for this study. If there isn't, just use the "Create New Subject" link a the top right of the record, enter the study name (Thoracic Malignancy Tissue & NatHx), and click "Create Subject".

If there is not an existing Person record: the NIH demographics database will be queried, and if the MRN matches a known patient, a new Person record will be created and opened (along with an alert that reads "A new Labmatrix Person record has been created from the NIH Registry"). Now, you can use the "Create New Subject" link at the top right of the record, enter the study name (Thoracic Malignancy Tissue & NatHx), and click "Create Subject".

Once you're entering the new Subject record, you need to:

  1. Enter the subject's custom study ID into the Code field.
  2. Click on the Forms tab, then the Subject Protocols form in the left-hand column, and then the "Add Subject Protocols..." link near the top of the record; add a new record with the 14-C-0105 protocol along with the protocol start date.

Once you're done entering the subject info, click the "Save" button at the top of the record to save it.

Natural history & tobacco use data

This protocol has two primary data recording forms, the Thoracic Malignancy Patient Info form (for most of the natural history data) and the Tobacco Use Hx form (for the tobacco use data). Both forms are accessible within a subject's record, in the "Forms" tab within that record, and entry of new data takes place in the same location.

Entry of new natural history or tobacco use data

In order to enter new information, you use the relevant form from the left-hand column of the "Forms" tab for the correct subject..

  1. Search for and retrieve the relevant subject record so that it's open.
  2. Click the "Forms" tab at the top of the record.
  3. From the left-hand column listing of all the relevant custom data forms, choose the correct form (Thoracic Malignancy Patient Info or Tobacco Use Hx).
  4. Click the "Add <form name>..." link at the top of the record (below the tab bar), and enter the data.
  5. Repeat steps 3 and 4 for any additional forms you need to enter.
  6. Click the "Save" button at the top of the record when data entry is complete.

Once saved, the new record will appear in the "Forms" tab of the subject's record.

Viewing existing natural history or tobacco use data

All existing data for subjects is visible within the "Forms" tab of the subject's record.

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