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Advertising and Hiring

Open positions can be posted online at the NIH Office of Intramural Training and Education Web site and on the CCR Careers Web page.

1) Submit an NIH Announcement Online:

To submit ads for available postdoctoral fellowship positions at NIH, use the template for submitting postdoc ads.

Documents should be submitted to Pat Sokolove.

2) Submit an Announcement to CCR Positions Available:

In addition to the NIH Intramural Training and Education site, you may also post your announcement on the CCR Careers Web page. To submit an announcement for posting, you must complete the Position Request form (NIH login and password required).

Additional potential candidates can be contacted directly by selecting from resumes/CVs that are posted on the NCI StarGazer Web site (see next section).

3) Look for Candidates in the NCI Find Fellows Databank:

All NCI principal investigators and hiring managers are eligible to access the NCI Find Fellows databank. This CV/resume databank lists postdoctoral candidates. Also, candidates from specific recruitment events and advertisements can be accessed by the event/advertisement source code.

Find Fellows incorporates an electronic access list that recognizes authorized users (principal investigators, hiring managers, administrative officers, ARC managers, etc.) by their NIH Network username. A password is created by the individual and this password is the same one that is used to access the NIH Network. The Find Fellows access list is updated every 90 days. To request access to the Find Fellows databank, contact Mary Velthuis, Tel: 301.594.9416, CCR Office of Education and Training.

Fellowship and Training Programs

There are many NIH/NCI fellowship and training opportunities available to post-doctoral and post-baccalaureate graduates as well as students in college or high school. Visit CCR Training for more information. Be sure to click through all of the options that are listed, including special programs and initiatives, so that you don't miss any opportunities. Note: All fellowship/training programs require that a position be available within your lab/branch budget.

Be sure to click through all the options in order not to miss any opportunities. Annually, you can request additional budget funds for summer students. Several partnership programs are based on competitive applications, but once approved include the necessary personnel resources. For examples, look under "Special Programs and Initiatives" on the CCR Office of Training and Education Web page.

Visa Information

Information related to visas, visiting fellowships, and other services for visiting scientists can be found on these NIH-sponsored pages:

NIH Division of International Services

About the NIH Visiting Program

NIH Visiting Program: Requirements

Visa Wait Times

Also visit, another good source of information about U.S. visa policy and procedures.

Brown Bag Lunch Meeting on Visas:

A "Brown Bag Lunch Meeting on Visas for Tenure-Track Investigators" was held on October 11, 2005. This meeting, which was sponsored by NIH's Division of International Services, provided an overview of the services that are available to NCI investigators via the Division. To view slides and/or information resulting from this meeting, click on the links below.

Visas for Tenure Track Investigators

Maintaining Lawful H1-B Status

Answer Key to Scenarios

General Budget Resources

Basic Sciences:

Generally, the minimum resources for a tenure-track investigator (TTI) in the basic sciences are two full-time equivalent (FTE) positions (includes the TTI slot) and two CRTA/Visiting Fellow positions with corresponding supply, travel, and training funds and appropriate space. In most cases, $22,500 is allocated for supplies for each position authorized. $2,700 is allocated for the TTI's travel and training and up to $1,700 is allocated for other staff for travel and training, depending on the level of the individual. Actual FTE/non-FTE allocations can be negotiated and will take into account the experience and specialty of the individual to be hired and the allocations made to other TTI's.

In the case of fellows, the full annual salary is obligated at the point of hire. Thus, if someone joins your lab in September of FY05, your FY05 budget must provide the personnel costs from Sep05-Sep06.

For those investigators who are working with animals, space and cage allocations must be negotiated, as well as the budget for animal technical support. Please contact Mary Custer, CCR Animal Resource Program, for details re: animal budget issues.

Clinical Sciences:

Your representatives and CCR's Office of the Director are working on defining the minimal resources for tenure-track investigators in the clinical sciences.

How to Request Additional Resources

All requests for additional resources should be made in consultation with your lab/branch chief.

CCR Request Resource System (RRS)

In general, additional resources (e.g., personnel, renovations, animals, equipment, and core resources) should be requested via CCR’s Resource Request System (RRS). For instructions on how to gain access to the RRS and other CCR systems (i.e., Annual Reports, Web Content Management, etc.), contact Susan Fox. Questions related to individual RRS requests should be directed to Dr. Janelle Cortner.

To access the Resource Request System (RRS), go to the CCR Portal Login page at

  1. Enter your NIH username/password and click Login.
  2. After logging in, select Resource Request System (RRS).
  3. Scroll down and select "Submit a new request".

Note: All RRS submissions will be approved by your Lab/Branch Chief.

You are advised to personally follow up on any entries into the RRS system!

Last updated by White, Gretchen (NIH/NCI) [E] on Jun 20, 2017