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Center For Cancer Research National Cancer Institute
Tenure Track Investigator Committee (TTIC)

You will be requested to supply materials to the CCR Office of the Director (OD) during three (3) different phases of the final formal tenure process. The following guidelines are adapted from the Criteria for Tenure (NIH Intramural Sourcebook) and procedures followed by the Office of Scientific Programs, CCR.

Please submit these materials to:

Office of Scientific Programs
Dr. Beverly Mock, Associate Director
c/o Theresa Bolton, Program Assistant
Bldg. 31, Room 4A34,
Tel: 301-402-6981
boltont@mail.nih.gov

Phase 1: Original Submission Package (Complete)

Submit one (1) complete SINGLE-SIDED copy of the tenure package with attached Tenure Appointment Check Sheet found on the NIH Intramural Research Sourcebook Web site at: Tenure Appointment Check Sheet through your Administrative Officer to the CCR Office of Scientific Programs (OSP). Include all of the following:

  • Recommending memorandum from the Laboratory/Branch Chief or Scientific Director, through CCR Director and IC (Institute or Center) Director to the Deputy Director for Intramural Research (DDIR), OD, NIH, specifically addressing the recommendation for tenure. (Check Sheet Item 1)
  • Up-to-date and accurate C.V. and bibliography, including all necessary information to address the criteria for tenure. NOTE: If you are the PI on a clinical protocol, include all protocol numbers and titles in your C.V. (Check Sheet Item 2)
  • List of the 5 publications that the candidate considers most important. (Check Sheet Item 2-1)
  • Copies of the 2 most significant papers (You may include more to send to referees if you want). (Check Sheet Item 2-2)
  • Description of future research plans by the candidate, no more than 5 pages. (Check Sheet Item 2-3)
  • All site visit reports and Board of Scientific Counselors (BSC) recommendations (you should have 2) including rosters, with particular emphasis on the most recent one (must be within the past 2 years for the NIH Central Tenure Committee) Contact Gretchen White in Frederick or RaeJean Hermansen in Bethesda if you need a copies of your site visit reports or BSC recommendations and rosters of the teams and boards. (Check Sheet Item 3)
  • Detailed description of the resources (budget, personnel, space, animals, etc.) available to the candidate from the beginning of the tenure-track appointment to date, with a timeline of changes during the tenure track. This information is best presented as a chart with budget, space, personnel (broken out according to fellows, technical staff, etc.), and number of mouse cages as column headers, and year as the row designations. (Check Sheet Item 5)
  • Referee List (names of leaders in the field) with complete contact information (include street address, phone, fax and email) to request Letters of Recommendation. At least 6 letters from non-collaborators are required; most tenure packages have between 8 and 12 letters. E-mail this list with contact information to Theresa Bolton at boltont@mail.nih.gov\
Phase 1A: For Referee Letters

Simultaneous with the submission of the complete package, please send 25 copies of the following to be sent out to referees:

  • Up-to-date and accurate C.V. and bibliography, including all necessary information to address the criteria for tenure.
  • The 2-5 publications that the candidate considers most important.
  • Description of future research plans by the candidate (no more than 5 pages).

In addition, send 1 hard copy of the proposed referee list and e-mail the list with contact information to Theresa Bolton.

Phase 2: For CCR Tenure Review Panel

After the Letters of Recommendations are received and reviewed, please submit 25 copies of the following:

  • Recommending memorandum from the Laboratory/Branch Chief or Scientific Director, through CCR Director and IC Director to the DDIR, OD, NIH, specifically addressing the recommendation for tenure.
  • Up-to-date and accurate C.V. and bibliography, including all necessary information to address the criteria for tenure.
  • A list of your 5 most significant publications (feel free to annotate why they are significant, emphasize the conceptual advance)
  • Copies of the 2-5 publications that the candidate considers most important
  • Description of future research plans by the candidate (no more than 5 pages)
  • All site visit reports and resulting BSC recommendations (should have at least 2), with particular emphasis on the most recent one (must be within the past 2 years for the NIH Central Tenure Committee)
  • Detailed description of the resources (budget, personnel, space, other) available to the candidate from the beginning of the tenure track to date, with a timeline of changes during the tenure track (only for tenure-track candidates).

Letters of recommendation are solicited and provided by the Office of Scientific Programs, CCR, Bldg. 31, 4A34.

Phase 3: For Central Tenure Committee (NIH)

Please submit 30 copies of the following (taken directly from the NIH Tenure Appointment Check Sheet ) with a copy of the check sheet on top:

1) Recommending memorandum from the Laboratory/Branch Chief or Scientific Director, through CCR Director and IC Director to the DDIR, OD, NIH, specifically addressing the recommendation for tenure.

2) C.V. and bibliography. The C.V. should include examples of scientific recognition; e.g., awards, honors, and outside scientific activities. Attached should be:

  • A numbered list of 5 most important publications
  • Copies of 2 most significant papers
  • Description of future plans by the scientist (no more than 5 pages)

3) Site Visit Report and Board of Scientific Counselors' Recommendations. Include the following:

  • Mid-point review (or first review as a tenure-track investigator).
  • Latest review (within past 2 years).

4) Report of IC Promotion/Tenure Committee (added by OSP/CCR).

5) For candidates from the NIH tenure track, a detailed description of the resources (budget, personnel, space, other) available to the candidate from the beginning of the tenure track to date, with a timeline of changes along the length of the tenure track, if there have been any. This should not be more than 1-2 pages long.

6) For outside candidates, search documentation.

7) Letters (outgoing letter, list of individuals, and Letters of Recommendation are all provided by OSP/CCR):

  • Outgoing letter soliciting Letters of Recommendation.
  • List of all individuals (with title and contact information) from whom letters were solicited, denoting those who submitted a letter, those who declined, and those who did not respond
  • Letters of Recommendation from at least 6 non-collaborators. (Most tenure packages have between 8 and 12 Letters of Recommendation.)

After approval for tenure is received (usually as an e-mail from Dr. Gottesman to Dr. Wiltrout and the Lab/Branch Chief), have your Administrative Officer initiate the paperwork for conversion to tenure and pay adjustment.